Office Coordinator

The Office Coordinator will help administer the daily operations of Quadrant’s Washington, D.C. office. As a small but rapidly growing consulting firm, we are looking for someone able to take on a wide variety of tasks. Responsibilities will include supporting the firm in the execution of its client work, operations and administrative tasks related to the running of the office.

RESPONSIBILITIES

  • Coordinating HR-related functions including the following:
  • Recruiting: managing job postings, screening resumes, scheduling interviews
  • Scheduling firm-wide training events
  • Serving as a liaison to the firm’s benefits providers and managing open enrollment
  • Keeping employee files up to date
  • Updating firm policies and coordinating communication of updates to staff
  • Owning several key aspects of the firm’s financial operations including preparing client invoices and paying vendor bills, as well as working with our bookkeeper and accountant to ensure proper account reconciliation
  • Coordinating vendors and research participants who are involved in client engagements
  • Preparing management reports for monthly meetings
  • Managing and scheduling internal staff meetings and firm-wide events, including parties, celebrations and retreats
  • Monitoring office and kitchen supplies; ordering and restocking as needed
  • Coordinating deliveries and repairs
  • Troubleshooting basic IT issues and bringing in support as needed

As the firm grows, there are many directions that this role may take including specialization in one or more area of firm operations. The position reports to the firm’s Managing Director.

IDEAL QUALIFICATIONS

  • Highly organized and with a keen attention to detail
  • Has good time management skills and is capable of handling multiple tasks simultaneously
  • Possesses strong communication skills and initiative
  • Works well independently and with teams
  • Highly trustworthy and reliable
  • Impeccable internal service ethic

MINIMUM REQUIREMENTS

  • Bachelor’s degree
  • Previous work experience in an office setting
  • Proficiency in Microsoft Word, PowerPoint and Excel
  • Willingness to learn QuickBooks and other software as needed

This full-time position is based in Washington, D.C., and requires no travel. Compensation and benefits are competitive. All candidates must be authorized to work in the United States.