Part-Time Office Manager

 

The Office Manager will help administer the daily operations of Quadrant’s Washington, D.C. office. As a small, but growing, boutique consulting firm, we are looking for someone able to take on a wide variety of tasks.  Responsibilities will include supporting the firm in bookkeeping, operations and administrative tasks related to the running of the office. A sample list of the specific responsibilities includes, but is not limited, to the following:

  • Managing and tracking expenses reimbursements in the accounting system, and ensuring timely payments
  • Managing and tracking the invoicing of clients across client teams, and creating a tracking system for ensuring that is done in a timely and accurate way
  • Keeping track of office revenues and expenses and preparing reports
  • Working with vendors involved in supporting client engagements
  • Coordinating HR-related functions, including recruiting, training, and on-boarding
  • Managing and scheduling internal staff meetings and firm-wide events, including parties, celebrations and retreats
  • Monitoring office supplies; ordering and restocking as needed
  • Managing relationship with the building staff and maintenance crew
  • Serving as liaison to company benefits providers and monitoring/overseeing benefits needs, including healthcare, 401(k), and other benefits
  • Troubleshooting IT issues and bringing in support as needed
  • Updating firm policies and keeping files up to date

This part-time (approximately 20 hours/week) position is based in Washington, D.C., and requires no travel.  Compensation and benefits are competitive. All candidates must be authorized to work in the United States.

Quadrant Strategies is an equal opportunity employer.

IDEAL QUALIFICATIONS

  • Highly organized and with a keen attention to detail
  • Has good time management skills and is capable of handling multiple tasks simultaneously
  • Possesses strong communication skills and initiative
  • Works well independently and with teams
  • Highly trustworthy and reliable

MINIMUM REQUIREMENTS

  • Bachelor’s degree
  • Previous work experience in an office setting
  • Proficiency in Microsoft Word, PowerPoint and Excel